Overview:
As the Executive Assistant to the CCO, you will play a critical role in ensuring the smooth operation of the customer team and enabling the CCO to focus on strategic initiatives.
You’ll be the right-hand person to the CCO, managing their schedule, coordinating meetings, and handling a variety of administrative and operational tasks. This is a unique opportunity to work closely with leadership at a high-growth startup and make a meaningful impact on our company’s success.
Your responsibilities:
Calendar Management: Proactively manage the CCO’s calendar, including scheduling meetings, appointments, and travel arrangements.
Communication: Serve as the primary point of contact for internal and external stakeholders, ensuring timely and professional communication.
Meeting Coordination: Organize and prepare materials for meetings, take notes, and follow up on action items to ensure accountability.
Project Support: Assist the CCO in managing key projects, tracking progress, and ensuring deadlines are met.
Travel & Logistics: Coordinate domestic and international travel, including flights, accommodations, and itineraries.
Documentation: Draft, edit, and proofread emails, presentations, reports, and other documents as needed.
Confidentiality: Handle sensitive information with the utmost discretion and professionalism.
Team Collaboration: Work closely with other executive assistants and team members to ensure alignment and efficiency across the organization.
Your profile:
Fluent in German and English.
Proven experience as an executive assistant or similar role, ideally in a fast-paced environment (consulting, investment banking, corporate C-suite, scale-up)
Excellent administrative, organizational and time management skills.
Ability to deal with high ambiguity, and to prioritize and work efficiently in a fast-paced environment.
Strong attention to detail, pro-active can-do attitude and sense of responsibility.
Exceptional communication and interpersonal abilities.
Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
Strong email and calendaring skills.
Ability to anticipate needs and proactively address issues.
What you can expect from us:
Become part of an AI revolution!
30 days of paid vacation
Public transport subsidy
Fitness and wellness offerings (Wellhub)
Mental health platform (nilo.health)
Flexible working hours and hybrid working model
Virtual Stock Option Plan
