Company
Say hello to the ecommerce OS.
Swap is a leading software provider dedicated to empowering e-commerce brands with innovative, data-driven solutions. Our cutting-edge platform helps online retailers optimise their operations, enhance customer experiences, and drive growth. We are committed to fostering a collaborative and inclusive work environment where creativity and innovation thrive.
The Role
We are looking for our first hire in our Accounts Payable Team. This is an exciting role for someone who is comfortable taking the initiative and getting stuck in. You will have the opportunity to set up systems, processes and contribute to the building of the function from an early stage.
You must have an impeccable attention to detail and have worked within a fast paced start-up environment where you can quickly execute on multiple operational tasks and build strong relationships with our vendors and within Swap acting as a business partner of the relevant functions.
If you are looking for a new adventure and want to make a difference in a business with constant
changes and great growth potential, then this is the role for you.
Responsibilities
1. Accounts Payable :
- Own the accounts payable ledger including employee expenses and proactively manage all invoices and supplier’ requests.
- Maintain the Payables inbox and manage the communications with suppliers and employees.
- Process and code invoices in the ERP Software and maintain the supplier master data file.
- Perform payment runs and manage the relationship with our suppliers.
- Manage the company credit cards and reconcile employee credit card transactions ensuring that the policies are adhered to.
2. System management and controls:
- Implement accounts payable and spending policies and procedures that are fit for purpose and build an appropriate control environment.
- Ensure that our processes are efficient by using automated solutions from invoice management through to payment.
- Perform thorough review of our business critical vendors – carriers invoices and ensure that these are in line with the agreed rates.
- Identify discrepancies and liaise with the relevant stakeholders.
- Proactively manage requests to the carriers and other teams and act as a business partner with our operations teams.
3. Accounting :
- Importing supplier invoices in Quickbooks, Bank reconciliation of payments.
- Assist with month end closing activities such prepayments, accruals and monthly creditor reconciliations.
- Assist with the annual audit requests.
- Play a key role in the implementation of our new ERP and Accounts Payable software.
- Ad hoc tasks in line with your skills and experience.
- You will be given the opportunity to shape this role as the business scales. The role is a brilliant opportunity to be involved in the setting up of our finance department and grow professionally while Swap expands.
Requirements
- Business related degree
- Relevant experience as Accounts Payable specialist or Accountant in a Finance Department
- through internship, university placement or permanent employment which included using an
- Accounting software (XERO, Quickbooks, Netsuite etc)
- Computer literacy with strong excel skills that include manipulation of large data volumes.
- Highly numerate with analytical skills and attention to detail.
- Ability to take initiative and work with minimal supervision in a rapidly changing environment
- A problem solving, hands on and common sense approach, not afraid to talk to multiple
- stakeholders and challenge their responses
- Approach work creatively, seek innovative solutions and embrace learning.
- Flexibility and can-do attitude.
What we offer
- Competitive salary and employee share options
- Competitive holiday allowance (plus public holidays)
- Flexible working hours
- Accelerate your learning potential working at a high-growth startup
- The opportunity to work with a stellar team all around the world
Diversity & Equal Opportunities
We embrace diversity and equality in a serious way. We are committed to building a team with a variety of backgrounds, skills, and views. The more inclusive we are, the better our work will be. Creating a culture of equality isn't just the right thing to do; it's also the smart thing.
